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Dima Hasao Autonomous Council · Forest Department · Haflong, Assam Official login
Dima Hasao Autonomous Council emblem DHAC e-Auction Minor mineral concessions · Forest Department
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Privacy policy

What the portal records about you, why, who sees it and for how long.

What is collected

  • Registration: name, type of bidder, PAN, GSTIN, registration number, the authorised signatory and the last four digits of their Aadhaar (or the number of their voter ID or passport), postal address, mobile number and email address, and for a firm or company the names, PAN and DIN of its partners or directors.
  • Documents you upload as proof of the above and as part of a technical bid, with their SHA-256 hashes.
  • Your Digital Signature Certificate (the public certificate only; never the private key or its PIN) and every statement you sign with it.
  • Payments: the order and payment identifiers of the payment gateway and the amounts. The portal never sees your card, net-banking or UPI credentials; they are entered on the gateway's own page.
  • Use of the portal: sign-ins, the IP address and time of each action, one-time codes (stored hashed) and the bids you place.

Bidding Document: Clause 5.1, 5.2, Schedule II

Why

To verify that you are eligible to bid, to run the e-auction and keep a record of it that can be audited, to tell you of events by SMS and email, to collect and refund the fees and deposits the Bidding Document provides, and to meet the Council's obligations under the Act and the Rules.

Who sees it

  • Officials of the Forest Department of your division, by role: registrations are verified by the Department Admin, bids are evaluated by the Bid Evaluation Committee, results are decided by the e-Auction Committee and payments are handled by Accounts.
  • Published to everyone: the notice, its corrigenda and clarifications; after the Stage-I evaluation, the score sheet of every bidder and the list of technically qualified bidders; after the e-auction, the result and the preferred bidder. Rejected bids are published with the ground of rejection.
  • The payment gateway of the Council's bank receives what it needs to take and refund a payment. The SMS and email services receive your mobile number and email address to deliver messages.
  • Nothing is sold or passed to anyone else, except as the law requires.

Bidding Document: Clause 5.3.6, 8A(c), 8A B(12)

How long

Records of an e-auction are kept for as long as the Rules and the Council's record retention require, since they evidence the grant of a mineral concession. The audit trail is append-only and cannot be edited. A registration that is never submitted is removed after a period of inactivity.

Your rights

You can see and correct your contact details on your account page and ask the Department, through the help desk, for a copy of what is held about you. Identity details frozen at verification are corrected by a fresh registration.

Cookies

The portal sets only the cookies it needs to keep you signed in and to protect forms; they are not used for advertising.

Also: Contact and help desk · Terms of use · Refunds and cancellations